SPECIALIST AUCTIONS LTD
T/AS
SPECIAL AUCTION SERVICES
CONDITIONS OF BUSINESS FOR ON SITE AUCTIONS
January 2020
(1) User’s Introduction
A guide for users of these Conditions
- Information for Buyers
Information for buyers who will be subject to the Terms of Sale
- Terms of Consignment
The contractual terms that all sellers at auctions are subject to
- Terms of Sale
The contractual terms that bidders and buyers at auctions are subject to
(2), (3) and (4) are used together as a package
- USER’S INTRODUCTION
- Modern consumer protection law, whether from the UK or the EU, is having a steadily increasing impact on the sale of goods by auction. In particular, the Consumer Rights Act 2015 (the “Act”) and the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (the “Regulations”) apply to auction sales held at the auctioneer’s premises.
- The Act stipulates that contractual terms that apply to consumers must be prominent and transparent (i.e. legible and expressed in plain and intelligible language). In addition, the Act sets out an indicative, non-exhaustive, list of terms which may be regarded as unfair and therefore not binding on a consumer. As a result (and in order to prevent these Conditions becoming unwieldy and unbalanced), the auctioneer on occasion may accept more risk and responsibility in relation to its business buyers and sellers than it usually would (and indeed than it may legally have to) in order to bring these Conditions in line with the Act.
- The Regulations state that certain information about the seller/auctioneer, the contract and the consumer’s rights must be provided to a consumer prior to concluding any contract for the consignment or sale of goods. However, the extent of information to be provided depends on whether the contract itself is deemed to be a distance, off-premises or on-premises contract. These Conditions have been prepared on the assumption that all contracts with sellers and buyers are on-premises contracts (meaning contracts negotiated and concluded at the auctioneer’s premises). The information that the auctioneer is required to provide to consumer sellers and buyers is set out at the start of the Terms of Consignment and Terms of Sale respectively.
- These Conditions have been prepared based on the following assumptions:
- the contracts concluded with the seller for the consignment of the goods and with the buyer for the purchase of the goods are on-premises contracts;
- the auctioneer will take possession of the goods from the seller prior to the auction;
- the auctioneer will prepare the description of the goods appearing in the auction catalogue based on the information provided by the seller and the auctioneer’s own inspection of the goods;
- the buyer will have the opportunity to inspect the goods prior to the auction and will have the opportunity to attend the auction in person;
- the auctioneer will take payment of the goods from the buyer, deduct any commission/ premium, agreed expenses and VAT and pay the remainder to the seller; and
- the auctioneer will keep the goods until they are either collected by the seller (if unsold at the auction) or collected by the buyer following the auctioneer’s receipt of the purchase price from the buyer.
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- The auctioneer has two points of interaction with consumers:
- when the auctioneer provides services to the seller; and
- when the auctioneer comes into contact with buyers. (Although not primarily contracting with the auctioneer, who is an agent for the seller, buyers normally contract on standard terms imposed by the auctioneer as agent. Some of these conditions create a direct contract between the buyer and the auctioneer).
- These Conditions are designed to reflect the law and provide reasonable protection for the seller, the auctioneer and the buyer.
- These Conditions primarily consist of the “Terms of Consignment” and the “Terms of Sale”. The transactions between seller and auctioneer and seller and buyer are completely distinct contracts. We have therefore placed considerable importance on using the expression “Terms of Consignment” for sellers and other consignors who consign property for sale at on site auctions, and “Terms of Sale” for transactions which take place by auction. The term “Conditions of Business” includes both the Terms of Consignment and the Terms of Sale as well any notices displayed in the saleroom and any announcements made by the auctioneer at the auction.
- Individual clauses have been drafted in the light of statutory requirements and case law. Alterations to this wording, omissions or additions will not be inconsistent with the other clauses. Legal advice will be obtained if any such concerns arise.
- In order to properly protect the auctioneer, buyers and sellers are bound by the auctioneer’s Conditions of Business. For buyers, the Terms of Sale will be printed in auction catalogues and the Conditions of Business will be clearly displayed in the saleroom before the auction takes place.
However, to ensure bidders and buyers are bound, a statement that refers how to access the Terms of Sale and Conditions of Business should be mentioned on the registration/ bidding form that is completed and signed by all bidders before the auction. Sellers should also be supplied with a printed version of the Terms of Consignment when consigning property for sale that includes a similar statement referring to and incorporating the remainder of the Conditions of Business and telling the seller how they may access them. All parties must have notice of the relevant terms before they enter into the contract in order for it to be binding upon them.
- INFORMATION FOR BUYERS AT AUCTIONS
- Introduction.
The following notes are intended to assist bidders and buyers, particularly those that are inexperienced or new to our salerooms. All of our auctions are governed by our Conditions of Business incorporating the Terms of Consignment (primarily applicable to sellers), the Terms of Sale (primarily applicable to bidders and buyers) and any notices that are displayed in our salerooms or announced by the auctioneer at the auction. Our Conditions of Business are available for inspection at our salerooms and the Terms of Sale are printed in the back of our auction catalogues. Our staff will be happy to help you if there is anything in our Conditions of Business that you do not fully understand.
Please make sure that you read our Terms of Sale set out in the catalogue or on our website carefully before bidding in the auction. If your bid is successful, you will be obliged to comply with our Terms of Sale.
- Agency.
As auctioneers we act on behalf of the seller whose identity, for reasons of confidentiality, is not normally disclosed. If you buy at auction your contract for the goods is with the seller, not with us as auctioneer.
- Estimates.
Estimates are designed to help you gauge what sort of sum might be involved for the purchase of a particular lot. Estimates may change and should not be thought of as the sale price. The lower estimate may represent the reserve price (the minimum price for which a lot may be sold.) The Auctioneer reserves the right to bid on behalf of the seller up to a reserve price. Estimates do not include the buyer’s premium or VAT (where chargeable). Estimates are prepared some time before the auction and may be altered by a saleroom notice or announcement by the auctioneer before the auction of the lot. They are not definitive.
- Buyer's Premium.
The Terms of Sale oblige you to pay a buyer's premium at 20% plus VAT (24%) on the hammer price of each lot purchased. In addition, VAT may be due on the hammer price (see 5). Online bidding will incur more charges.
- VAT.
Items in our catalogue may be marked in the following ways:
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- (*) indicates that VAT is payable by the buyer on the hammer price as well as being an element in the buyer's premium. VAT will be chargeable at the standard rate (presently 20%). This imposition of VAT is likely to be because the seller is registered for VAT within the European Union and is not operating the Dealer’s Margin Scheme or because VAT is due at 20% on importation into the UK.
- (**) indicates that the lot has been imported from outside the European Union. [These lots are liable to the standard rate of VAT (currently 20%); in certain circumstances these lots will incur a reduced rate of VAT (5%) on the hammer price and buyer's premium]. The rate will be clearly indicated.
- Lots which do not have either of the above symbols have no VAT payable on the hammer price. This is because such lots are sold using the Auctioneers' Margin Scheme. The VAT included within the premium is not recoverable as input tax.
- Inspection of goods by the buyer.
As we act on behalf of the seller, we are dependent on information provided by the seller about their goods. We may inspect lots and will act reasonably in taking a general view about them. However, we are normally unable to carry out detailed examinations of lots to check their condition in the way a buyer would do. You will have ample opportunity to inspect the goods. You must inspect and investigate lots that you might wish to bid for. Please note carefully the exclusion of liability for the condition of lots set out in the Terms of Sale at clause 12.4.
- Electrical goods.
These are sold as “Antiques or Works of Art” only. If you buy electrical goods for use, you must ask a qualified electrician to check them for compliance with safety regulations before you use them.
- Export of goods.
If you intend to export goods you must find out:
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- whether an export licence is needed; and
- if there is a prohibition on exporting/importing goods of that character e.g. because the goods contain prohibited materials under CITES Regulations, such as ivory or are restricted goods under the National and International Courier Regulations.
- Bidding.
Bidders will be required to register with us before the auction starts. We reserve the right to impose a deadline prior to the auction by which you must register or by which we must receive a commission bid. If you wish to bid on high value lots this deadline may be several days before the auction in order to allow us sufficient time to carry out the necessary checks. Lots will be invoiced to the name and address on the registration form. You will need to provide us with proof of your identity in a form acceptable to us and such other information as we may require. Please enquire well in advance about our arrangements for telephone or online bidding, at the latest the day prior to the auction. Please note that we may refuse to register you if you do not provide us with all the information and documentation that we ask for or at our discretion.
- Commission bidding.
You may leave commission bids with us indicating the maximum amount to be bid against a lot (excluding the buyers' premium and/or any applicable VAT). We will execute commission bids as cheaply as possible having regard to the reserve (if any) and competing bids. If two buyers submit identical commission bids we may prefer the first bid received (where this can be reasonably ascertained). Please enquire well in advance about our arrangements for the leaving of commission bids by telephone or fax/email or via our website or online bidding platform, at the latest the day prior to the auction.
- Methods of Payment.
Payment can be made by debit card, bank transfer or cash. (There is an upper limit of £10,000 for any cash payment).
- Collection and storage.
Please note what the Terms of Sale say about collection and storage. It is important that you pay for and collect goods promptly within 7 days. Any delay may involve you having to pay storage charges. We reserve the right to cancel the sale contract for any lot not paid for when the sale is closed to pay the vendors, three weeks after the date of sale.
(3) TERMS OF CONSIGNMENT
Both the sale of goods at our auctions and your relationship with us are governed by the Terms of Consignment (primarily applicable to sellers), the Terms of Sale (primarily applicable to bidders and buyers) and any notices displayed in the saleroom or announced by us at the auction (collectively, the “Conditions of Business”). The Terms of Consignment and Terms of Sale are available at our saleroom on request.
Please read these Terms of Consignment carefully. Please note that if you (or another person acting on your behalf) provide goods to us to sell on your behalf at our auction, this signifies that you agree to and will comply with these Terms of Consignment.
Please note that these Terms of Consignment relate to auctions held at our premises only.
1 Definitions and Interpretation
1.1 To make these Terms of Consignment easier to read, we have given the following words a specific meaning:
“Auctioneer” means Specialist Auctions Ltd T/as Special Auction Services, a company registered in England and Wales with registration number 05895815 and whose registered office is located at Bath House, 6-8 Bath Street, Redcliffe, Bristol BS1 6HL.
“Bidder” means a person who places a bid for any goods at our auctions.
“Buyer” means the person who makes the highest bid for the goods accepted by the Auctioneer.
“Commission” means the commission that we charge you on the sale of the goods as set out in Clause 5 below. “Consumer” means an individual acting for purposes which are wholly or mainly outside that individual’s trade, business, craft or profession.
“Consumer Contracts Regulations” means the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.
“Deliberate Forgery” means: (a) an imitation made with the intention of deceiving as to authorship, origin, date, age, period, culture or source; (b) which is described in the catalogue as being the work of a particular creator without qualification; and (c) which at the date of the auction had a value materially less than it would have had if it had been as described.
“FCA” means the Financial Conduct Authority.
“Goods” means the goods that you consign to us for sale at our auction.
“Hammer Price” means the level of the highest bid for the goods accepted by the Auctioneer by the fall of the hammer.
“Premium” means the premium charged to the Buyer on the sale of the goods in accordance with the Terms of Sale.
“Price” means the total of the Hammer Price, Premium and any applicable VAT.
“Proceeds” means the Price less the Commission, the Premium, any expenses incurred to your account and any applicable VAT.
“Reserve” means the minimum price at which the Goods may be sold.
“Seller” means the owner of the goods or any agent who consigns the goods for sale on the owner’s behalf (if applicable).
“Terms of Consignment” means these terms of consignment.
“Terms of Sale” means the Terms of Sale for bidders or buyers at our auctions.
“Trader” means a Seller who is acting for purposes relating to that seller’s trade, business, craft or profession, whether acting personally or through another person acting in the trader’s name or on the trader’s behalf (such as an agent and/or the Auctioneer). “VAT” means any Value Added Tax or equivalent sales tax.
“Website” means our website available at www.specialauctionservices.com
In these Terms of Consignment the words “you”, “yours”, etc. refer to the Seller. The words “we”, “us”, etc. refer to the Auctioneer. If the consignment of Goods to us is made by an agent we assume that you (as owner of the Goods) have authorised the consignment and authorised the agent to contract on your behalf. All obligations that apply to the Seller under these Terms of Consignment shall apply to the owner of the Goods and their agent, jointly and separately. Any reference to a ‘Clause’ is to a clause of these Terms of Consignment unless stated otherwise.
2 Information that we are required to give to Consumers
2.1 A description of the main characteristics of the auction-related services that we are providing to you as set out in these Terms of Consignment or otherwise agreed with you in writing.
2.2 Our name, address and contact details as set out in these Terms of Consignment and/or on our Website. 2.3 The rate at which we will charge you the Commission plus any applicable VAT on the sale of the Goods as set out in Clause 5.
2.4 The fee that we will charge you plus any applicable VAT as set out in Clause 18 if either the Goods are unsold at auction or the Goods are withdrawn by you from the auction after the Goods have been catalogued and/or marketed by us prior to the auction in any way.
2.5 The arrangements for collection of any unsold Goods as set out in Clauses 18 and 20 and terms regarding payment of any Proceeds due to you set out in Clause 17.
2.6 If you have any complaints, please get in contact with us using the contact details set out on our website.
3 Procedure for Consigning Goods for sale at auction
3.1 If you consign Goods to us for sale at auction, you will need to provide us with the following information about you, in a form acceptable to us:
3.1.1 Your legal name and proof of identity;
3.1.2 Information about the Goods (as set out in Clause 12);
3.1.3 Your bank account details (if you wish to payment to be made directly to your bank account);
3.1.4 Your address and contact details;
3.1.5 Your VAT registration number (if applicable); and
3.1.6 Your confirmation of whether you are selling the Goods as a Trader or as a Consumer.
3.2 If you do not provide us with, or we are not satisfied with, any of the above information, we may refuse to accept consignment of your Goods for sale in our auction.
3.3 You must provide the Goods to us by any stated deadline (at your expense). We may be able to assist you with this process but any liability incurred to a carrier or our Company for haulage charges is solely your responsibility.
4 The contract between you and the Buyer
4.1 The contract between you and the Buyer will be formed when the hammer falls accepting the highest bid for the Goods at the auction.
4.2 You may directly enforce any terms in the Terms of Sale against a Buyer and/or a Bidder to the extent that you have suffered damages and/or loss as a result of the Buyer and/or the Bidder’s breach of the Terms of Sale.
4.3 If you breach these Terms of Consignment, you may be responsible for damages and/or losses suffered by a Buyer, Bidder and/ or by us. If we are contacted by a Buyer and/or a Bidder who wishes to bring a claim against you, we may in our discretion provide the Buyer and/or Bidder with information or assistance in relation to that claim.
4.4 We normally act as an agent only and will not have any responsibility for default by you or the Buyer.
5 Commission
We will charge you a commission on the sale of the Goods calculated as a percentage of the Hammer Price, plus the applicable VAT. This commission rate is agreed with you at the time of consignment and recorded on the consignment form. The Auctioneer has the discretion to vary commission rates according to items consigned.
6 Loss and Damage to Goods
6.1 We are not authorised by the FCA to provide insurance to you. However, subject only to Clauses 6.4 and 6.5, we accept liability for Goods from the time we take possession of the Goods until the title of the Goods passes to the Buyer (i.e. the hammer falls). We do however reserve the right to charge insurance to the seller. 6.2 Our liability for Goods is limited to our lower pre-sale estimate for the lot before the sale, the hammer price if sold or to the Reserve if the lot is unsold.
6.3 There is no additional charge payable to us for this service of acceptance of liability.
6.4 The liability accepted by us in Clause 6.1 does not include any liability for loss or damage to the Goods that is caused by or results from: (i) any inherent vice or defect affecting the Goods; (ii) acts of God, flood, drought, earthquake or other natural disaster; (iii) acts of terrorism, civil commotion, riots or war; or (iv) nuclear, chemical or biological contamination.
6.5 If you (or your agent) instruct us in writing not to assume liability for Goods, the Goods remain entirely at your risk unless and until the Goods pass to the Buyer or are collected by you or on your behalf. In this case Clauses 6.1 - 6.4 will not apply.
7 Photographs
There is no charge payable by you for the cost of any photographs of your Goods produced for the auction catalogue. We reserve the right to photograph all Goods unless you specifically request us not to. The copyright in such photographs will be owned by us, along with the text of the auction catalogue.
8 Minimum bids and our discretion
Goods may be offered subject to a Reserve agreed between you and us before the auction in accordance with Clause 9. However, it is our normal practice to be given “Auctioneer’s Discretion,” so that we may accept a bid of up to 10% to 20% below the lower estimate.
9 Reserves
9.1 Reserves must be reasonable and may not exceed our lower pre-sale estimate for that lot. We may decline to offer Goods which, in our opinion, would be subject to an unreasonably high reserve.
9.2 Once we have agreed a Reserve, this cannot be changed except with your and our consent.
9.3 Where a Reserve has been agreed, only we may bid on your behalf up to one bid below the Reserve (if any) and you may in no circumstances bid personally or ask anyone else to bid on your behalf.
9.4 A charge may be incurred if a fixed reserve is agreed on a lot, but then that lot fails to sell because of the said reserve.
9.5 We may change a reserve and/or estimate at our discretion.
10 Electrical items
10.1 All electrical items (if we decide to consign) are consigned on the basis that they are uncertified, they will be sold as “Antiques or Works of Art” and it is the responsibility of the buyer to obtain certification from an external contractor if they wish to use them for their original use.
11 Unsafe Goods
If in our opinion any of your Goods, in particular those which are soft furnishings, infringe safety regulations, we will not offer these Goods for sale. You must remove such Goods at your expense. If you do not collect such Goods within 7 days of our written notice to do so, we may dispose of the Goods at your expense.
12 Warranties and information about the Goods
12.1 You must provide us with all information that you have relating to the provenance, export/import history, condition, attribution and authenticity of the Goods (and any additional information that may be relevant).
12.2 In addition to any warranties implied by law, you warrant to us and the Buyer that:
12.2.1 any information that you provide in relation to the Goods is complete, correct and up to date;
12.2.2 the Goods will match any description of the Goods that you provide to us;
12.2.3 as far as you are aware, the main characteristics of the Goods set out in the auction catalogue (as amended by any notice displayed in the saleroom or announced by us at the auction) are correct. 12.2.4 to the best of your knowledge, the Goods have been lawfully imported and lawfully and permanently exported as required by the laws of any country in which the Goods were located; required declarations upon the export and import of the Goods have been properly made; and any duties and taxes on the export and import of the Goods have been paid; and
12.2.5 you will pay all taxes and duties potentially due on the sale of the Goods.
12.3 You must let us know promptly, and in any event before the auction, if you find out that any of the information you have provided to us relating to the Goods is incorrect or incomplete and/or if the Goods do not match the description that you provided to us or the main characteristics of the Goods set out in the auction catalogue.
12.4 Any information that you provide in relation to the Goods may form part of the contract between both of us and the Buyer and you acknowledge that the Buyer may have a statutory right to reject the Goods if the information provided is incorrect.
12.5 If we have to refund the price of any Goods to the Buyer due to the Goods being a Deliberate Forgery, you must promptly, and in any event within 7 days, reimburse to us any Proceeds that we have transferred to you for those Goods following receipt of our written notice requesting you to do so.
13 Transfer of ownership of the Goods
You warrant and undertake to us and the Buyer that you are the true owner of the Goods (or are properly authorised by the true owner to sell the Goods on the owner’s behalf) and you currently have and will have the right to sell the Goods to the Buyer with good and marketable title free of any third party rights or claims at the time when ownership of the Goods is to be transferred.
14 Indemnity
You will indemnify and keep us fully indemnified against any and all liability, loss, damage, costs (including reasonable legal fees and any VAT in relation to such fees) and expenses which we may incur or suffer as a result of any breach of Clauses 12 or 13 by you or anyone acting on your behalf, including without limitation, if we are required to refund the price of any Goods to the Buyer as a result of your breach of these clauses.
15 Terms of Sale
You agree that the Goods will be sold to the Buyer in accordance with our Terms of Sale, a copy of which will be displayed in the saleroom and printed in our auction catalogue.
16 Authority to deduct commission and expenses and retain premium and interest
You authorise us to deduct our Commission at the stated rate and all expenses incurred on your account from the Hammer Price, plus any applicable VAT. You consent to our right to charge the Buyer and retain beneficially the Premium plus any applicable VAT paid by the Buyer in accordance with our Terms of Sale and any interest earned on the sale proceeds until the date of settlement.
17 Settlement
17.1 Provided that the Buyer has paid for the Goods, we will usually pay the net sum due to you 21 days from the last day of the auction by cheque made payable to the seller or by direct transfer to the seller’s bank account.
17.2 If the Buyer has not paid for the Goods, we will not submit payment to you. In this case no settlement will be made. We will however discuss with you the rights that we may exercise under Clause 9 of our Terms of Sale in relation to a Buyer’s failure to pay. We will not release the Goods to the Buyer until we have received payment in full of the Price for the Goods.
17.3 You must notify us in writing if your bank account details change. We will not be responsible for any payments made to the incorrect bank account if this is because you have not provided us with the correct bank account details.
17.4 If we make payments to your bank account in error, we may request reimbursement by sending you an invoice.
17.5 We may deduct any sums that you owe to us from the Proceeds.
18 Unsold and withdrawn items
18.1 If the Goods are unsold at auction, we hold the right to negotiate a sale for a further 7 days following the last day of the auction. In this case you will pay to us the same charges as if such Goods had been sold at auction and, so far as appropriate, these Terms of Consignment will apply to any such sale.
18.2 In addition to Clause 18.1, we may, with your consent, re-offer unsold Goods at a future auction, but we may recommend a variation in estimates or Reserve. Where, in our opinion, Goods are unsaleable, we will notify you and you must collect such Goods from the saleroom within seven days of the date of our notice to do so. If you fail to collect such Goods promptly, we may charge you reasonable storage charges at a daily rate. A further option would be to donate any unsold Goods to our chosen charity; we will obtain your permission prior to undertaking this option.
18.3 No charge will be made on any Goods that are unsold at auction, unless otherwise discussed with us prior to auction.
18.4 You will pay us a charge equal to the Seller’s Commission based on the middle of the pre-sale estimate for the lot plus VAT on any Goods that are withdrawn from the auction after being catalogued and/or marketed by us prior to the auction in any way.
19 Withdrawal of the Goods by us
19.1 We may (acting reasonably) at our discretion at any time withdraw your Goods from our auction:
19.1.1 for legal, reputational or operational reasons (including if you fail to provide evidence to verify your identity or your title to the Goods to our satisfaction);
19.1.2 if we reasonably believe that you may be, or are about to be, in breach of these Terms of
Consignment; or
19.1.3 if we reasonably believe the Goods to be a Deliberate Forgery.
20 Warehousing
20.1 We have no liability for Goods that you deliver to our saleroom without sufficient sale instructions.
20.2 We will notify you to ask you to remove any of your unsold or withdrawn Goods. Unsold and withdrawn Goods will be subject to a charge if you do not remove them within 7 days of the date of our notification requesting you to do so.
20.3 If you do not remove your unsold or withdrawn Goods within 30 days of the date of our notification we may at your expense dispose of such Goods or donate them to charity.
21 Our liability to you
21.1 We will not be liable to you for any loss of opportunity or disappointment suffered as a result of participating in our auction.
21.2 In addition, neither we nor the Buyer shall be responsible to you and you shall not be responsible to the Buyer or us for any other loss or damage that any of us suffer that is not a foreseeable result of any of us not complying with the Conditions of Business. Loss or damage is foreseeable if it is obvious that it will happen or if at the time of the sale of the Lot, we, you and the Seller knew it might happen.
21.3 Subject to Clause 21.4, if we are found to be liable to you for any reason (including, amongst others, if we are found to be negligent, in breach of contract or to have made a misrepresentation), our liability will be limited to the Proceeds due for the Goods if sold, or the Reserve if unsold.
21.4 Notwithstanding the above, nothing in these Terms of Consignment limits the liability of us or our employees or agents for:
21.4.1 death or personal injury resulting from negligence (as defined in the Unfair Contract Terms
Act 1977);
21.4.2 fraudulent misrepresentation; or
21.4.3 any liability which cannot be excluded by law.
22 Notices
22.1 All notices between you and us regarding these Terms of Consignment must be in writing and signed by or on behalf of the party giving it.
22.2 Any notice referred in Clause 22.1 may be given:
22.2.1 by delivering it by hand;
22.2.2 by first class pre-paid post or Recorded Delivery; or
22.2.3 by email, provided that a copy is also sent by pre-paid post or Recorded Delivery.
22.3 Notices must be sent:
22.3.1 by hand or registered post:
- to us, at our Auction House address, Special Auction Services, Plenty Close, Off Hambridge Road, Newbury RG14 5RL.
- to you, at the last postal address that you have given to us as your contact address in writing.
22.3.2 by email:
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- to us, by sending the notice to mail@specialauctionservices.com
- to you, by sending the notice to any email address that you have given to us as your contact email address in writing.
22.4 Notices will be deemed to have been received:
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- if delivered by hand, on the day of delivery; or
- if sent by first class pre-paid post or Recorded Delivery, two business days after posting, exclusive of the day of posting; or
- if sent by email, at the time of transmission unless sent after 17.00 in the place of receipt in which case they will be deemed to have been received on the next business day in the place of receipt.
22.5 Any notice or communication given under these Terms of Consignment will not be validly given if sent by fax, any form of messaging via social media or text message.
23 Data Protection
We will hold and process any personal data in relation to you in accordance with our current privacy policy, a copy of which is available on request.
24 General
24.1 Each of the clauses of these Terms of Consignment operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining clauses will remain in full force and effect. 24.2 We may change these Terms of Consignment from time to time, without notice to you. Please read these Terms of Consignment carefully, as they may be different from the last time you read them. 24.3 Except as otherwise stated in these Terms of Consignment, each of our rights and remedies: (a) are in addition to and not exclusive of any other rights or remedies under these Terms of Consignment or general law; and (b) may be waived only in writing and specifically. Delay in exercising or non-exercise of any right under these Terms of Consignment is not a waiver of that or any other right. Partial exercise of any right under these Terms of Consignment will not preclude any further or other exercise of that right or any other right under these Terms of Consignment. Waiver of a breach of any term of these Terms of Consignment will not operate as a waiver of breach of any other term or any subsequent breach of that term.
24.4 These Terms of Consignment are between you and us. No person other than you, the Buyer or us will have any rights to enforce any of these Terms of Consignment.
24.5 These Terms of Consignment and any dispute or claim arising out of or in connection with them (including any non-contractual claims or disputes) shall be governed by and construed in accordance with the laws of England and the parties irrevocably submit to the exclusive jurisdiction of the English courts.
(4) TERMS OF SALE
Both the sale of goods at our auctions and your relationship with us are governed by the Terms of Consignment (primarily applicable to sellers) the Terms of Sale (primarily applicable to bidders and buyers) and any notices displayed in the saleroom or announced by us at the auction (collectively, the “Conditions of Business”). The Terms of Consignment and Terms of Sale are available at our saleroom on request.
Please read these Terms of Sale carefully. Please note that if you register to bid and/or bid at auction this signifies that you agree to and will comply with these Terms of Sale.
1 Definitions and Interpretation
1.1 To make these Terms of Sale easier to read, we have given the following words a specific meaning:
“Auctioneer” means Specialist Auctions Ltd T/as Special Auction Services, a company registered in England and Wales with registration number 05895815 and whose registered office is located at Bath House, 6-8 Bath Street, Redcliffe, Bristol, BS1 6HL.
“Bidder” means a person participating in bidding at the auction;
“Buyer” means the person who makes the highest bid for a Lot accepted by the Auctioneer;
“Deliberate Forgery” means: (a) an imitation made with the intention of deceiving as to authorship, origin, date, age, period, culture or source; (b) which is described in the catalogue as being the work of a particular creator without qualification; and (c) which at the date of the auction had a value materially less than it would have had if it had been as described;
“Hammer Price” means the level of the highest bid for a Lot accepted by the Auctioneer by the fall of the hammer;
“Lot(s)” means the goods that we offer for sale at our auctions;
“Premium” means the premium that we will charge you on your purchase of a Lot to be calculated as set out in Clause 4;
“Reserve” means the minimum hammer price at which a Lot may be sold;
“Sale Proceeds” means the net amount due to the Seller;
“Seller” means the persons who consign Lots for sale at our auctions;
“Terms of Consignment” means the terms on which we agree to offer Lots for sale in our auctions as agent on behalf of Sellers;
“Terms of Sale” means these terms of sale, as amended or updated from time to time;
“Total Amount Due” means the Hammer Price for a Lot, the Premium, any applicable artist’s resale right royalty, any VAT due and any additional charges payable under these Terms of Sale;
“Trader” means a Seller who is acting for purposes relating to that Seller’s trade, business, craft or profession, whether acting personally or through another person acting in the trader’s name or on the trader’s behalf;
“VAT” means Value Added Tax or any equivalent sales tax; and
“Website” means our website available at www.specialauctionservices.com
In these Terms of Sale the words 'you', 'yours', etc. refer to you as the Buyer. The words “we”, “us”, etc. refer to the Auctioneer. Any reference to a ‘Clause’ is to a clause of these Terms of Sale unless stated otherwise.
2 Information that we are required to give to Consumers
2.1 A description of the main characteristics of each Lot as contained in the auction catalogue.
2.2 Our name, address and contact details as set out herein, in our auction catalogues and/or on our Website.
2.3 The price of the Goods and arrangements for payment as described in Clauses 4, 5, 7 and 8.
2.4 The arrangements for collection of the Goods as set out in Clauses 8 and 9.
2.5 Your right to return a Lot and receive a refund if the Lot is a Deliberate Forgery as set out in Clause 13.
2.6 We and Trader Sellers have a legal duty to supply any Lots to you in accordance with these Terms of Sale.
2.7 If you have any complaints, please send them to us directly at the address set out on our Website.
3 Bidding procedures and the Buyer
3.1 You must register your details with us before bidding and provide us with any requested proof of identity and billing information, in a form acceptable to us. You must also satisfy any security arrangements we have in place before entering the auction room to view or bid.
3.2 We strongly recommend that you attend the auction in person. You are responsible for your decision to bid for a particular Lot. If you bid on a Lot, including by telephone and online bidding, or by placing a commission bid, we assume that you have carefully inspected the Lot and satisfied yourself regarding its condition and authenticity.
3.3 If you instruct us in writing, we may execute commission bids on your behalf. Neither we nor our employees or agents will be responsible for any failure to execute your commission bid, unless our failure to do so is unreasonable. Where two or more commission bids at the same level are recorded we have the right to prefer the first bid made (where this can be reasonably ascertained).
3.4 The Bidder placing the highest bid for a Lot accepted by the Auctioneer will be the Buyer at the Hammer Price. Any dispute about a bid will be settled at our discretion. We may reoffer the Lot during the auction or may settle the dispute in another way. We will act reasonably when deciding how to settle the dispute.
3.5 Bidders will be deemed to act as principals, even if the Bidder is acting as an agent for a third party.
3.6 We may bid on Lots on behalf of the Seller up to one bid below the Reserve.
3.7 We may refuse to accept any bid if it is reasonable for us to do so.
3.8 Bidding increments will be at our sole discretion (but will be in line with standard auction practice).
4 The purchase price
As Buyer, you will pay:
- the Hammer Price;
- a premium of 20% of the Hammer Price if bidding in the room, telephone bidding or leaving a commission bid directly with SAS and all Live and commission bids online via SAS Live; a premium of 25% of the Hammer Price will be charged for all bidding online via the-saleroom.com
- any artist’s resale right royalty payable on the sale of the Lot; and
d. any VAT due.
5 VAT
5.1 You shall be liable for the payment of any VAT applicable on the Hammer Price and premium due for a Lot. Please see the symbols used in the auction catalogue for that Lot and the “Information for Buyers” in our auction catalogue for further information.
5.2 We will charge VAT at the current rate at the date of the auction.
6 The contract between you and the Seller
6.1 The contract for the purchase of the Lot between you and the Seller will be formed when the hammer falls accepting the highest bid for the Lot at the auction.
6.2 You may directly enforce any terms in the Terms of Consignment against a Seller to the extent that you suffer damages and/or loss as a result of the Seller’s breach of the Terms of Consignment.
6.3 If you breach these Terms of Sale, you may be responsible for damages and/or losses suffered by a Seller or us. If we are contacted by a Seller who wishes to bring a claim against you, we may in our discretion provide the Seller with information or assistance in relation to that claim.
6.4 We normally act as an agent only and will not have any responsibility for default by you or the Seller (unless we are the Seller of the Lot).
7 Payment
7.1 Immediately following your successful bid on a Lot you will:
7.1.1 give to us, if not already provided to our satisfaction, proof of identity in a form acceptable to us (and any other information that we require in order to comply with our anti-money laundering obligations); and
7.1.2 pay to us the Total Amount Due within 7 days, by cash (maximum £10,000), debit card, or bank transfer.
7.2 If you owe us any money, we may use any payment made by you to repay these debts.
8 Title and collection of purchases
8.1 Ownership of a lot is passed to the buyer on the fall of the hammer.
8.2 Payment and collection may be undertaken once the invoice has been prepared by the Administrative Team.
8.3 Following the day of the sale, we will send out invoices to all successful telephone, online and commission bidders via email or post. We will where ever possible include on the invoice a charge for packing and shipping the lots purchased. Packing is undertaken in house and shipment is made by Courier or Royal Mail. Insurance cover on shipments is not automatically provided within this charge. We also reserve the right to ask the buyer to complete a disclaimer regarding this service prior to despatching the goods. See Clause 8.4.
8.4 Alternatively, you will (at your own expense) pay for and personally collect or arrange your own courier to collect any Lots that you have purchased. This must be undertaken no later than 7 days following the day of the auction. You may not claim or collect a Lot until you have paid for it.
8.5 If you do not pay for or collect the Lot within this time period, you will be responsible for any reasonable removal, storage and insurance charges in relation to that Lot.
8.4 Risk of loss or damage to the Lot will pass to you when you (or your agents) purchase it, on the fall of the hammer.
8.5 If you do not collect the Lot that you have paid for within 30 days after the auction, we may sell the Lot. We will pay the proceeds of any such sale to you, but will deduct any storage charges or other sums that we have incurred in the storage and sale of the Lot. We reserve the right to charge you a selling commission at our standard rates on any such resale of the Lot.
9 Remedies for non-payment or failure to collect purchases
9.1 Please do not bid on a Lot if you do not intend to buy it. If your bid is successful, these Terms of Sale will apply to you. This means that you will have to carry out your obligations set out in these Terms of Sale. If you do not comply with these Terms of Sale we may (acting on behalf of the Seller and ourselves) pursue one or more of the following measures:
9.1.1 take action against you for damages for breach of contract;
9.1.2 reverse the sale of the Lot to you and/or any other Lots sold by us to you;
9.1.3 resell the Lot by auction (in which case you will have to pay any difference between the price you should have paid for the Lot and the price we sell it for as well as the charges outlined in Clause 8.5). Please note that if we sell the Lot for a higher amount than your winning bid, the extra money will belong to the Seller;
9.1.4 remove, store and insure the Lot at your expense;
9.1.5 if you do not pay us within 7 days of your successful bid, we may charge interest at a rate not exceeding 1.5% on the total amount due;
9.1.6 keep that Lot or any other Lot sold to you until you pay the Total Amount Due;
9.1.7 reject or ignore bids from you or your agent at future auctions or impose conditions before we accept bids from you; and/or
9.1.8 if we sell any Lots for you, use the money made on these Lots to repay any amount you owe us. 9.2 We will act reasonably when exercising our rights under Clause 9.1. We will contact you before exercising these rights and try to work with you to correct any non-compliance by you with these Terms of Sale.
10 Health and Safety
Although we take reasonable precautions regarding health and safety, you are on our premises at your own risk. Please note the lay-out of the premises and security arrangements. Neither we nor our employees or agents are responsible for the safety of you or your property when you visit our premises, unless you suffer any injury to your person or damage to your property as a result of our, our employees’ or our agents’ negligence.
11 Warranties
11.1 The Seller warrants to us and to you that:
11.1.1 the Seller is the true owner of the Lot for sale or is authorised by the true owner to offer and sell the lot at auction;
11.1.2 the Seller is able to transfer good and marketable title to the Lot to you free from any third party rights or claims; and
11.1.3 as far as the Seller is aware, the main characteristics of the Lot set out in the auction catalogue (as amended by any notice displayed in the saleroom or announced by the Auctioneer at the auction) are correct.
11.2 If, after you have placed a successful bid and paid for a Lot, any of the warranties above are found not to be true, please notify us in writing. Neither we nor the Seller will be liable to pay you any sums over and above the Total Amount Due and we will not be responsible for any inaccuracies in the information provided by the Seller except as set out below.
11.3 Please note that many of the Lots that you may bid on at our auction are second-hand.
11.4 If a Lot is not second-hand and you purchase the Lot as a Consumer from a Seller that is a Trader, a number of additional terms may be implied by law in addition to the Seller’s warranties set out at Clause 11.1 (in particular under the Consumer Rights Act 2015). These Terms of Sale do not seek to exclude your rights under law as they relate to the sale of these Lots.
11.5 Save as expressly set out above, all other warranties, conditions or other terms which might have effect between the Seller and you, or us and you, or be implied or incorporated by statue, common law or otherwise are excluded.
12 Descriptions and condition
12.1 Our descriptions of the Lot will be based on: (a) information provided to us by the Seller of the Lot (for which we are not liable); and (ii) our opinion (although it is likely that we will not be able to carry out a detailed inspection of each Lot).
12.2 We will give you a number of opportunities to view and inspect the Lots before the auction. You (and any independent consultants acting on your behalf) must satisfy yourself about the accuracy of any description of a Lot. We shall not be responsible for any failure by you or your consultants to properly inspect a Lot.
12.3 Representations or statements by us as to authorship, genuineness, origin, date, age, provenance, condition or estimated selling price involve matters of opinion. We undertake that any such opinion will be honestly and reasonably held and accept liability for opinions given negligently or fraudulently.
12.4 Please note that Lots (in particular second-hand Lots) are unlikely to be in perfect condition. Lots are sold “as is” (i.e. as you see them at the time of the auction). Neither we nor the Seller accept any liability for the condition of second-hand Lots or for any condition issues affecting a Lot if such issues are included in the description of a Lot in the auction catalogue (or in any saleroom notice) and/ or which the inspection of a Lot by the Buyer ought to have revealed.
12.5 Descriptions and conditions reports with particular relation to autographed materials or works are given as stated in Clause 12.1. We will give indications of provenance where stated by sellers. It is imperative that potential buyers or their Agents inspect lots that interest them prior to the auction. Purchases of autographed materials and works are made at the risk of the purchaser. Subject to our Terms and Conditions we cannot accept returns on these items.
13 Deliberate Forgeries
13.1 You may return any Lot which is found to be a Deliberate Forgery to us within 14 days of the auction provided that you return the Lot to us in the same condition as when it was released to you, accompanied by a written statement identifying the Lot from the relevant catalogue description and a written statement of defects.
13.2 If we are reasonably satisfied that the Lot is a Deliberate Forgery we will refund the money paid by you for the Lot (including any Premium and applicable VAT) provided that if:
13.2.1 the catalogue description reflected the accepted view of experts as at the date of the auction; or
13.2.2 you personally are not able to transfer good and marketable title in the Lot to us, you will have no right to a refund under this Clause 13.2.
13.3 If you have sold the Lot to another person, we will only be liable to refund the price that you paid for the Lot. We will not be responsible for repaying any additional money you may have made from selling the
Lot.
13.4 Your right to return a Lot that is a Deliberate Forgery does not affect your legal rights and is in addition to any other right or remedy provided by law or by these Terms of Sale.
14 Our liability to you
14.1 We will not be liable for any loss of opportunity or disappointment suffered as a result of participating in our auction.
14.2 In addition to the above, neither we nor the Seller shall be responsible to you and you shall not be responsible to the Seller or us for any other loss or damage that any of us suffer that is not a foreseeable result of any of us not complying with the Conditions of Business. Loss or damage is foreseeable if it is obvious that it will happen or if at the time of the sale of the Lot, we, you and the Seller knew it might happen.
14.3 Subject to Clause 14.4, if we are found to be liable to you for any reason (including, amongst others, if we are found to be negligent, in breach of contract or to have made a misrepresentation), our liability will be limited to the total purchase price paid by you to us for any Lot.
14.4 Notwithstanding the above, nothing in these Terms of Sale shall limit our liability (or that of our employees or agents) for:
14.4.1 death or personal injury resulting from negligence (as defined in the Unfair Contract Terms
Act 1977);
14.4.2 fraudulent misrepresentation; or
14.4.3 any liability which cannot be excluded by law.
15 Notices
15.1 All notices between you and us regarding these Terms of Sale must be in writing and signed by or on behalf of the party giving it.
15.2 Any notice referred in Clause 15.1 may be given:
15.2.1 by delivering it by hand;
15.2.2 by first class pre-paid post or Recorded Delivery; or
15.2.3 by email, provided that a copy is also sent by pre-paid post or Recorded Delivery.
15.3 Notices must be sent:
15.3.1 by hand or registered post:
- to us, at our address set out in these Terms of Sale or at our registered office address
appearing on our Website; and
- to you, at the last postal address that you have given to us as your contact address in
writing; or
15.3.2 by email:
- to us, by sending the notice to mail@specialauctionservices.com
- to you, by sending the notice to any email address that you have given to us as your contact email address in writing.
15.4 Notices will be deemed to have been received:
-
-
- if delivered by hand, on the day of delivery;
- if sent by first class pre-paid post or Recorded Delivery, two business days after posting, exclusive of the day of posting; or
- if sent by email, at the time of transmission unless sent after 17.00 in the place of receipt in which case they will be deemed to have been received on the next business day in the place of receipt (provided that a copy has also been sent by pre-paid post or Recorded Delivery as set out in Clause 15.2.3.
15.5 Any notice or communication given under these Terms of Sale will not be validly given if sent by fax, email, any form of messaging via social media or text message.
16 Data Protection
We will hold and process any personal data in relation to you in accordance with our current privacy policy, a copy of which is available on request.
17 General
17.1 We may, acting reasonably, refuse admission to our premises or attendance at our auctions by any person.
17.2 We act as an agent for our Sellers. The rights we have to claim against you for breach of these Terms of Sale may be used by us, our employees or agents, or the Seller, its employees or agents, as appropriate. Other than as set out in this Clause, these Terms of Sale are between you and us and no other person will have any rights to enforce any of these Terms of Sale.
17.3 We may use special terms in the catalogue descriptions of particular Lots. You must read these terms carefully along with any glossary provided in our auction catalogues.
17.4 Each of the clauses of these Terms of Sale operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining clauses will remain in full force and effect.
17.5 We may change these Terms of Sale from time to time, without notice to you. Please read these Terms of Sale carefully, as they may be different from the last time you read them.
17.6 Except as otherwise stated in these Terms of Sale, each of our rights and remedies are: (a) are in addition to and not exclusive of any other rights or remedies under these Terms of Sale or general law; and (b) may be waived only in writing and specifically. Delay in exercising or non-exercise of any right under these Terms of Sale is not a waiver of that or any other right. Partial exercise of any right under these Terms of Sale will not preclude any further or other exercise of that right or any other right under these Terms of Sale. Waiver of a breach of any term of these Terms of Sale will not operate as a waiver of breach of any other term or any subsequent breach of that term.
17.7 These Terms of Sale and any dispute or claim arising out of or in connection with them (including any non-contractual claims or disputes) shall be governed by and construed in accordance with the laws of England and the parties irrevocably submit to the exclusive jurisdiction of the English courts.
These Conditions of Business, incorporating Terms of Consignment and Terms of Sale are based upon recommended terms by SOFAA
Specialist Auctions Ltd T/as Special Auction Services is a member of SOFAA